Job Title : Band 3 Education Management Administrative Officer
Location : Belfast
Duration : Up to 6 Months
Rate : £11.11p/h
Hours : 37.5hpw
General Duties
1. Provide high quality routine administrative support ensuring the effective operation of systems and procedures within the Department. This includes:
- Act as the first point of contact in respect of telephone, email and face to face enquiries.
- Maintain databases and records for the team’s activities.
- Gather, collate and process documents and information as required.
- Prepare reports, documents and proposals for senior staff within the department.
- Attend meetings, take notes / action points as required of the role.
Trainee Professional Development and Events
2. Provide administrative support for the organisation and delivery of events/programmes to include:
- Welcome Event for Foundation, GP, Hospital Specialty and Dentistry Trainees New to NI
- Educational Excellence Day
- Annual Trainee Research Day (in collaboration with QUB, UU and Ulster Medical Society)
- ENGAGE Quality Improvement programme for junior doctors
- ADEPT Clinical Leadership Fellows Programme for junior doctors.
Faculty Development and Trainer Events
3. Provide administrative support for the organisation and delivery of events/programmes to include:
- Annual Clinical Education Day (in collaboration with QUB and UU)
- Support delivery of Training Courses for GMC Recognised Trainers (both face to face and online via Zoom) and maintain the associated database
Quality Management
4. To assist with the administration and organisation of the Deanery Educational Monitoring Visits and Placement Quality Review meetings. This will include:
- Co-ordination of dates for visits and meetings
- Co-ordination of visiting teams
- Arrange travel for external representatives
- Prepare documentation and materials
- Support surveys of doctors and dentists in training
- Co-ordinate completion of assessor reports
- Arrange payments for lay representatives and travel expenses for external representatives
Criteria :
1a. 5 GCSE’s (including GCSE English Language and GCSE
Maths, Grades A* – C) OR equivalent qualification to
demonstrate literacy and numeracy OR Higher Qualification
OR
1b. 18 months relevant experience*
2. One year’s experience in the last 3 years of working with Microsoft Office. This must include excel and word
*Relevant experience is defined as working in an administrative office environment providing high quality routine administrative support.
Platinum Recruitment NI Ltd is an equal opportunities employer and a Corporate Member of the Recruitment and Employment Confederation (REC) and abide by the REC Code of Professional Practice. Platinum Recruitment NI Ltd adheres to all current employment legislation.
Please note only those candidates may be contacted shortlisted.
To apply for this job email your CV to jobs@platinumrecruitment.net