Band 3 Administrator Bank Office 

Band 3 Administrator Bank Office 

Duration: 3 months

Rate: £11.67 p/h

Hours: 18.75 and 37.5 hpw

Job Summary: 

The postholder will be required to support the provision of an efficient and effective administrative service within the Bank office which supports the Team in meeting service needs.  The post holder will support the Bank Co-ordinator in ensuring that the day to day activities of the Bank office are carried out including preparation of reports, monitoring and scheduling of training, maintenance of records, supporting the required actions to facilitate the weekly pay report being issued to the BSO Payroll Shared Service Centre and processing of invoices from recruitment agencies.

Key Duties: 

-Provide a robust administrative support to the Bank Office to ensure a responsive service to managers in meeting short term cover through the use of the computerised bank system, matching service needs to the availability of staff on the bank system in the correct staff group and banding.

-Run reports from the Bank Staff system on a variety of key areas to support key governance arrangements, by ensuring that appropriate maintenance is undertaken.

-Assist the Bank Co-ordinator in processing the weekly payroll to ensure that this is processed within the required timeframes.

-Process all invoices received from nursing agencies on the Finance Process Manager (FPM) system, checking that timesheets have been appropriately authorized and that correct hourly rates have been charged before forwarding to the relevant senior staff for approval.

-Maintain a central record of all agency invoices processed.

-Deal with a range of queries which may arise from time to time on various aspects of the bank office work, escalating complex queries to senior staff. This may include queries from a range of sources such as managers, bank staff, payroll, external agencies or members of the public.

-Prioritise workload ensuring that all activities are progressed in a timely manner in accordance with agreed performance standards.

-Continually strive to improve quality, standards and procedures within area of   responsibility contributing to the ongoing desire to improve delivery of services.

-Be proficient in the use of Bank Staff System and participate in filling shifts / handling calls as required. This will include participation on the rota for cover in the office.

Essential Criteria:

4 GCSEs at Grades A-C including English Language or equivalent / higher qualification and 1 years’ experience in a clerical / administrative role

OR

2 years’ experience in a clerical / administrative role

Ability to work as part of a team.

Ability to use own initiative.

Good organisational skills with an ability to prioritise own workload.

Effective communication skills to meet the needs of the post in full

Experience in the use of Microsoft Office products including Word and Excel or equivalent

 

Platinum Recruitment NI Ltd is an equal opportunities employer and a Corporate Member of the Recruitment and Employment Confederation (REC) and abide by the REC Code of Professional Practice. Platinum Recruitment NI Ltd adheres to all current employment legislation. Please note only those candidates shortlisted may be contacted