Band 3 Admin Support

Band 3 Admin Support

Rate: 11.67 p/h

Hours: 37.5 hpw

Job Summary:

The post holder will be responsible for working as part of a team providing clerical support to professional staff and assisting with the day to day management of the office to ensure an efficient, effective and high quality service

Key Duties:

-Making appointments.

-Maintain diaries.

-Receiving, processing and distributing incoming mail, personally dealing with routine items.

-Establish and maintain effective filing systems within the department

-Maintain and update data bases required within the department i.e. staff absences, training matrix, NISCC registrations

-receiving telephone calls and taking action in accordance with procedures

-stock control and ordering domestic cleaning supplies and toiletries on eProcurement system

-Stock control and ordering food and kitchen supplies on eProcurement system

-Complete  submission of  monthly and weekly timesheets

-Complete weekly occupancy returns using excel

-Weekly Petty Cash management

-Lodgement of  Cash – for service user meals  using agreed system

-Be responsible for maintaining a stock of stationary , equipment and supplies

-Prepare staff files

-Prepare Client Files

-Management of files and records in line with Good Management Good Records (2015) policy & procedure including the retention and disposal schedule of information within the department.

-Deal with adhoc enquires that come into the Department

-Provide admin cover across the Department when required

Essential Criteria:

4 GCSEs at Grades A-C including English Language and Maths or equivalent/higher qualification

AND

1 years’ experience in a clerical/administrative role

OR

2 years’ experience in a clerical/administrative role.

Experience in the use of Microsoft office products including Word, or equivalent.

 

Platinum Recruitment NI Ltd is an equal opportunities employer and a Corporate Member of the Recruitment and Employment Confederation (REC) and abide by the REC Code of Professional Practice. Platinum Recruitment NI Ltd adheres to all current employment legislation. Please note only those candidates shortlisted may be contacted.