Job Title : Band 3 Admin Officer
Location : Belfast BT8
Duration : Ongoing
Rate : £11.11 p/h
Hours : 19 Hours (Monday, Tuesday and half day Wednesday)
Working Pattern: Monday & Tuesday 8-4 or 9-5 and Wednesday 9-1
Main duties include – Referral processing to a tight timescale in a busy central point office using CCG and Paris system. Dealing with phone calls to the service appropriately. Logging referrals, processing appropriate letters, booking appointments, ensuring waiting lists are up to date at all times, arranging Teams meetings, data input and updating client information system.
KEY DUTIES/RESPONSIBILITIES –
Operational Delivery:
1. Undertaking secretarial duties including filing, making appointments, maintaining diaries, distributing incoming mail, preparing outgoing mail and personally dealing with routine items, receiving telephone calls and taking action in accordance with established regulations and procedures. Distribution of circulars and leaflets as required.
2. Assisting with research, compiling reports, drafting tables, forms and collating information.
3. Taking and typing/word processing of letters, memoranda, minutes,
reports etc., photocopying material as required.
4. Liaising with the Child Health System requesting and returning records, receiving new birth cards and responsible for entering new birth details onto register.
5. Responsible for prioritising work and ensuring it is brought to the attention of the health Visitors.
6. Maintaining an appropriate filing system in order that the work of the Department can be effectively and efficiently undertaken.
7. Compiling reports and non-routine letters for health visiting team and Team Managers signature.
8. Arranging and attending meetings, taking minutes and undertaking follow up action as required.
9. Co-ordinating courses, training sessions, team meetings and conferences.
10. Responsible for ordering supplies for the health visiting team.
11. Liaising with other Departments e.g. Midwives, Accident & Emergency Departments, other Health Visiting teams
12. Using Microsoft office packages to compile letters and prepare material for presentation e.g. Powerpoint.
13. Extracting information from various minutes, circulars, reports etc as required by the health visiting team.
14. Using Paris computer system.
15. Completing Banking hours for Bank Health Visitors.
16. Undertaking any other duties appropriate to the Band which may be assigned from time to time in light of developments, including covering for colleagues in outlying health centres.
ESSSENTIAL CRITERIA:
1. a. 4 GCSE’s at grade C or above to include English Language or equivalent qualification and one year’s administrative experience.
or
b. NVQ Level II in Administration and one year’s administrative experience.
or
c. A minimum of two year’s administrative experience.
2. Experience in the use of Microsoft office products, in particular word.
Platinum Recruitment NI Ltd is an equal opportunities employer and a Corporate Member of the Recruitment and Employment Confederation (REC) and abide by the REC Code of Professional Practice. Platinum Recruitment NI Ltd adheres to all current employment legislation.
Please note only those candidates shortlisted may be contacted.
To apply for this job email your CV to jobs@platinumrecruitment.net